Order on the enterprise on the appointment of responsible persons. sample order

An order document related to the appointment of a person responsible for labor protection at the enterprise is included in list of required papers, therefore it is applied in all firms without exception. Usually, the position is filled by a person in charge of a unit responsible for the safety of subordinate employees.

The procedure includes several nuances that are mandatory, otherwise there is a chance of getting fine and legal problems.

The course of action of management depends on the specific situation, namely, whether the organization has an existing specialist or not.

The company does not have an occupational safety specialist. The leadership is based on Art. 217 of the Labor Code of the Russian Federation. His representative selects one employee from among the managers and specialized specialists and puts him in this position, prescribing a number of tasks. Such an outcome of events should be considered only if the organization performs duties up to 50 people. If the staff is larger, you need to ensure the creation of an entire service or hire a new person.
The company already has such a specialist. If the professional is already hired, and the structure suggests a large number of departments, workshops, warehouses, then each of them has its own employee responsible for labor protection (hereinafter - OT). This obligation is prescribed not only in the framework of the labor agreement and job description, but also in the corresponding order.

A responsible person can be appointed in both situations, regardless of who exactly is in charge of performing the functions of the OT service.

Who can be appointed

If the staff consists of less than 50 units, creating a service is optional. For execution, a general director or another specialist from the middle management is appointed.

The rules for hiring, training features and labor duties are regulated by the Labor Code of the Russian Federation, as well as the Decrees of Rostrud.

The choice of a responsible specialist depends on the characteristics of the organization.

Once a specialist has been hired, within a month period, he undertakes to undergo special training in accordance with the training program.

If he has a specialized education or seniority, which is from 5 years continuously, then the training takes place within a year from the date of admission to the position. Subsequently, advanced training is carried out as needed, but at least once every three years.

At the end of the course, surrender exam, and a certificate is issued stating that his knowledge has been verified.

Key Documents

All activities related to labor protection are carried out on the basis of administrative and reporting papers. Preparation of the first group of documents is carried out at the stage of company formation. They include:

orders;
job descriptions;
provisions related to the organization of the labor process;
OT instructions;
fire safety briefings;
leadership orders.

It should also be taken into account that, in accordance with the Labor Code of the Russian Federation, some administrative acts regarding the rights and guarantees of employees are not without taking into account the opinion of trade unions or other authorized services. As part of the application of administrative acts, first of all, they are appointed to positions the following persons:

official responsible for the creation safe conditions labor activity;
employees responsible for security in certain areas of the company;
representatives of the state, in whose sphere of competence is the electrical facilities of the company;
other specialists, in accordance with the requirements and standards of industry briefings and standards.

Concerning accounting group documentation, then it includes papers reflecting work in the field of labor protection:

The general procedure for appointing a specialist to a position looks like in the following way:

Selection of a suitable candidate.
Formation of the order and appointment.
Passing training events.
The beginning of the performance of labor duties.
Periodic professional development.

The employee expects to receive bonuses to basic wages. Also, an additional agreement on the appointment to a new job is drawn up to the employment contract. As you can see, within each company there are a huge number of papers regulating labor protection and personnel safety.

Who creates

The process of writing an order is the responsibility of any employee who has a certain level of knowledge, skills, and qualifications. It is important that the compiler has general and particular idea of labor and civil law , and also owned the intricacies of office work.

More often, this obligation is included in the immediate labor tasks of a lawyer, if any. If there is no employee, the function is assigned to the representative of the personnel department, the secretary. In any case, regardless of who was involved in the preparation of the document, it must be transmitted to signature to the head otherwise the document is not legally binding.

Design rules

Due to the absence of any standard unified form, the document is filled out in free order. However, there shouldn't be much difficulty. Moreover, a ready-made template can also be developed within the enterprise, but it should be approved in the accounting policy.

It is imperative that such a document contain materials:

detailed information about the organization itself;
the number of the order and the date on which it was drawn up;
responsible person for labor protection (name, position);
complete list the options it has.

If necessary, the person writing the document can link to other appendices. You can draw up a document by hand or in electronic form using the company's letterhead.

Be sure to give the paper for signature to the head and the persons mentioned in it. It is not necessary to make certification by means of a seal, since since 2016 the law exempts from this. Compilation takes place in a single copy.

sample order

General form Responsible order:

At the beginning, the name of the company is indicated in the center, and the name of the document - “Order”, its number is written in the line below.
noted locality registration of the company and the date of formation of the paper.
Go to the main part. It is indicated what basis this process has - we are talking about the fulfillment of the conditions of the Labor Code of the Russian Federation in the field of labor protection.
The "body" of the order, which contains the details - responsible persons, a list of their duties, payment terms, substitute employees.

After that, the document is sent to the head to sign it.

Is it possible to do without it

For all organizations, the presence of an order is compulsory. Exempted from its compilation only individual entrepreneurs with a small staff of up to 10-15 people and in some cases - companies up to 50 people.

In other cases, the absence or irrational application entails administrative and criminal liability. Hence the conclusion that enterprises are free to draw up this paper on the basis of their own developed template, but they cannot do without it. Moreover, a list of other required papers is attached to this document.

What conclusion can be drawn

Thus, ensuring safe working conditions - the direct obligation of the employer to each employee. The appointment of a responsible person is one of the cardinal measures to solve this problem.

Hiring a new employee or combining the duties of an occupational safety specialist with the main position of an existing employee is fixed by a special document - order for the appointment of an OT specialist. It must be compiled in without fail and certified by the signature of the General Director.

There is no specially developed, unified form of order for the appointment of a responsible person (or several). Each organization has the right to independently develop such a form or write it in free form. It should be borne in mind that this order is part of a package of administrative documentation, which, in addition to it, includes a decision on the appointment responsible persons And job description containing Full description duties of the employee, as well as the sanctions that follow for their failure. Under the last document, the employee must put his signature, which will indicate that he is familiar with it and agrees.

FILES

Who appoints the responsible person

Depending on the situation, either the head of the enterprise or, if the organization is large, the head of the structural unit, can choose a responsible person among the personnel. The order is filled in by a personnel department specialist or secretary. After registration, the order is submitted for signature to the head, or to another person authorized to sign such documents.

An employee appointed as a responsible person may be responsible for material assets, technical or fire safety, labor protection, work at high-risk facilities, etc.

In large companies, entire specialized departments are created, whose employees are busy controlling all the internal areas of the enterprise. In small firms, the head of the organization can take full responsibility for himself, but this order is also needed for this.

Before issuing an order

Most often, the order implies the assignment of responsibility for labor protection. This is due to the fact that providing personnel with a safe environment in the performance of work duties is one of the first conditions for the legitimate functioning of an enterprise, especially in the manufacturing industry.

Before drawing up a document imposing such obligations on subordinates, a course of appropriate training should be conducted for them.

In the future, certificates, certificates, etc. documents confirming the qualifications of employees must be attached to the order on the appointment of responsible persons. It is important to remember that such documents are valid, as a rule, for no more than five years, so from time to time employees will have to send non-recertification, and at the expense of the enterprise.

If responsibility is assigned to material values, then before the employee signs such an order and assumes all the risks, an inventory of the property must take place, since in the future the person will be responsible for its safety.

Order cap

The order on the responsible person has a completely standard structure.

In the "header" of the document, the full name of the enterprise is written, indicating its organizational and legal form (CJSC, OJSC, LLC, IP). Then the settlement in which this enterprise is located is indicated, as well as the date the order was filled out (day, month, year).

A little lower you need to write the type of document (in this case, this is an order) and its number according to the internal workflow. Further, the essence of the order is briefly prescribed and for what purposes it was created. Then the word “I order” is written below in the center of the line and a colon is placed.

body of the order

The second part of the document contains more detailed information. All employees who are responsible for compliance with certain conditions at work fit in here. In particular, the type of responsibility is indicated, as well as their full surnames, first names and patronymics (first name and patronymic can be entered with initials). Here, in a separate paragraph, it is necessary to indicate the persons who, in the absence of responsible employees at the workplace, will replace them. The last paragraph should indicate full list documents that employees should follow in order to fulfill the requirements for monitoring the area of responsibility.

In conclusion, the order must be signed by the head, as well as the seal of the organization. If the organization has a trade union, then it is required to make its mark.

After writing the order

Employees who were given responsibility for any part of the production process by a special order, from the moment it is signed, must conduct briefings with colleagues, bring safety rules, various internal regulations, etc. to the attention of the personnel. Among other things, they are required to keep a special log conducting a briefing, where employees who have passed it must put their signatures. Periodically, they must also monitor the knowledge of employees of the rules on labor protection and safety at work.

When a responsible person is appointed to a particular position, an appropriate order is issued. The document specifies the type of responsibility, as well as the full name and position of the employee. About how to draw up this order, a form and an approximate sample of filling out - right now.

In any enterprise, it is important to establish not only specific job responsibilities, but also their area of responsibility. The division of people into posts is carried out in accordance with internal rules work schedule, as well as on the basis of confirmed data on their qualifications:

qualification for a diploma of secondary vocational or higher education;
data on internal training in the company or information on the passage of courses in third-party organizations (for example, retraining or additional education courses);
data confirming the successful completion of the qualification exam in accordance with their specialty.

Based on these data, an internal division of responsibilities and a list of related job responsibilities are established:

electrical safety (in this case, certain categories are assigned that allow a specialist to work with a certain type of electrical equipment);
fire safety - i.e. liability before any possible emergency situations associated with a threat to life and health of people and material values;
preservation of equipment, materials and other property objects from damage and loss (including goods) - liability;
responsibility for carrying out operations, moving especially valuable things - for example, Money, bank documents, metals, etc.;
the responsibility of people who work in an industrial enterprise and directly interact with sources of increased danger: this refers to production facilities, hazardous chemicals, as well as special devices for laboratory research.
responsibility for the protection of working conditions, i.e. maintaining normal workplace performance in accordance with accepted criteria.

Thus, the responsibility is mainly reduced to ensuring safety and material values in normal operation, as well as in emergency situations.

Sample 2019

At the legislative level, there is no clearly approved form of an order to appoint responsible persons, regardless of specific positions. Therefore, the organization has the right to independently approve the sample, which must contain the following information:

the full name of the company (for example, Polet Limited Liability Company), which fully corresponds to the official name;
date of issue of the order, its number, and full title;
Full name of the responsible person who issued the order to appoint the employee (usually this is the general director, his deputy or employees who perform their duties);
the preliminary part of the text (preamble), which indicates the main task, a reference to a specific law, on the basis of which the corresponding decision was made;
its very essence;
then the signature of the director, sending and seal of the organization is put.

The following example can be used as a sample order for the appointment of a responsible person:

NOTE. A person who is appointed to a new position must put his signature, a transcript of the signature and prescribe the position, as well as the date of actual acquaintance with the text. The signature is also put in the register of internal documents of the company, which also records the fact that the order was issued.

An example of a real, completed document:

It is allowed to appoint both one person and the whole team to different positions with the help of one order.

Varieties

Depending on the position to which the appointment of the responsible person is approved, the document may have its own design features. The following are the most common examples.

Appointment of a financially responsible person

These include employees who are directly responsible for property objects, mechanisms, equipment, as well as the safety of documents and funds:

cashiers, hall controllers, salespeople;
some employees of banking organizations;
representatives of the administration who make important financial decisions that affect the development of the organization;
warehouse workers, as well as all employees who are responsible for the safety of the company's property;
drivers of vehicles carrying goods and other material assets;
accounting staff who work with documents of a financial nature.

As a rule, it is written in a separate line that we are talking about financially responsible people. Usually this statement fits into the title of the document.

NOTE. The provisions on liability, possible punishments are always prescribed in individual and collective labor contracts. If these instructions are not available, even the fact of drawing up an order does not entail the acceptance by the employee of liability.

It should be understood that liability is understood as the recovery of funds from him or other measures for the damage caused. In this case, material damage can be caused not only by actions, but also by inaction. IN employment contract cases of occurrence and the corresponding measures that are applied as a penalty are always prescribed.

Other cases

All other cases can be conditionally combined into one group. The fact is that the conclusion of additional agreements on liability is provided only in situations where it is a question of liability. Therefore, if an employee, for example, receives additional responsibilities for maintaining personnel documents, it is enough to reflect this fact only in the order. One example is shown in the figure.

Thus, with the help of it, you can assign any group of duties to a person, for example:

maintenance, storage, movement tracking work books and other personnel-related documentation;
scheduling vacations, shift schedules, timesheets taking into account working hours, etc.;
transfer of responsibility from one employee to another or to a group of persons due to vacation, prolonged illness or other reasons;
obligations to ensure the uninterrupted supply of the enterprise with the necessary materials, raw materials, equipment, etc.

By general rule the document comes into force from the day when the director or other authorized person signs it. Sometimes the text itself contains a mention of the date from which it will come into effect. Then you should focus on this day. However, it is important to keep in mind that in the case of the appointment of financially responsible persons, the order will become legally effective only after the signing of an additional agreement between the employer and the employee.

The order on the appointment of a responsible person is one of the most important documents issued by the head in the course of the production activities of this enterprise. Its creation is directly related to the organization of the normal operation of the company and serves as one of the ways to solve specific production problems.

Purpose of the document

As you know, any order is a special legal act, which is based on the instruction of the leadership, which is mandatory for execution by a certain official. This document is intended to address the organization's operational and core objectives. In this sense, the "Order on the Appointment of a Responsible" is especially important. With its help, it is possible to establish the work of the enterprise in a certain direction, by attracting individual specialists.

The purpose of creating this document is to increase the responsibility of specific employees to solve generally important production tasks. The order to appoint a responsible person belongs to the category. Depending on the specific field of activity, it may relate to the following issues:

liability;
fire safety;
retraining and advanced training;
labor protection and TB;
turnover of expensive materials and valuables;
use of sources of increased danger available at work;
turnover of securities.

The authority regarding the appointment of a certain responsible person, in addition to the head, also has where this employee works.

Order structure

The order on the appointment of a responsible person is drawn up in any form. There is no single unified form for this document. In principle, it is compiled by analogy with and includes standard subsections that contain certain information:

"A cap". At the top of the form is the full name of the company, its form of responsibility and logo. The place, date, title and registration number document.
"Preamble". It is a description of the essence of the document and the purposes for which it was created. The information is presented concisely, literally in a few phrases. In addition, the preamble may contain a list of individual regulations that served as the basis for issuing this document. The subsection ends with the word "I order."
"Body". It sets out the content of the order and specifically indicates the employee who is assigned the relevant duties, and the one who will perform this work in his absence.
"Conclusion" is the signature of the head and familiarization with this order of responsible persons.

When issuing this document, it is necessary to clearly indicate from which moment it comes into force. In some cases, the scope of assigned duties requires the conclusion of an additional agreement to the labor agreement with this employee. All this must be noted in the order and completed before the appointed date.

Assigning Responsibility for PB

As an example, consider a sample order on the appointment of a person responsible for compliance with, for example, fire safety at an enterprise. Such a document has standard subsections and is drawn up on a blank A4 sheet or letterhead.

When compiling it, it is necessary to rely on the relevant laws and regulations (the Law "On Fire Safety", "Technical Regulations for the Fire Safety", as well as other departmental documents and the enterprise itself). The main text of such an order should consist of three parts:

Ascertaining. It usually begins with the words "to provide" or "in connection with the conduct."
Administrative. In its text, the essence of the issue is stated. First, a document is approved on the basis of which the selected person will conduct his work. The next item after the word "appoint" indicates the employee who will do this.
List of attached documents.

The second part must necessarily list the following responsibilities of the selected candidate:

conducting briefings with employees;
maintaining appropriate logs;
checking the status of jobs.

The order is signed by the head and brought to the attention of the relevant employee.

About reporting

Fulfilling their functional duties, employees of the enterprise periodically report on the work performed to the appropriate authorities. To streamline this activity, it is necessary to issue an order. It will help increase the responsibility of individual employees for the work assigned to them.

The template for reporting, as a rule, has a standard form and consists mainly of three items:

Appointment of specific responsible persons. This part can be issued as a separate application, which lists the basic information (the name of the reporting form, information about the place and timing of its submission, information about the contractor).
The assignment of duties to the main specialists of the enterprise, who must ensure that their subordinates fulfill the tasks assigned to them.
An indication of the person who will monitor the appropriate implementation of this order.

All employees mentioned in the document must be familiarized with it personally (against signature).