Order of the General Director on the appointment of a responsible person. sample order

Tell me how to correctly formulate an order on the appointment of several responsible persons in different areas of activity. Appoint a responsible person: 1) Full name, position - for ... 2) Full name, position - for ... or Appoint responsible persons: 1) Full name, position - for ... 2) Full name, position - for ...

Answer

To solve the operational tasks of the organization, as well as the distribution of responsibility for various areas of activity, it is necessary to formally assign duties to employees or structural units. In some cases, the appointment of responsible persons is regulated by law or other normative documents, for example, the appointment of a person responsible for organizing the processing of personal data, or a person responsible for maintaining work books and etc.

The assignment of duties is usually fixed in the administrative document of the organization: order, order, instruction, etc. At the same time, the administrative document can be issued only for the purpose of appointing responsible persons, or be comprehensive and relate to general issues of regulation of a particular activity, and, accordingly, contain a separate administrative document. point on the appointment of responsible. For example: an order “On the appointment of those responsible for fire safety” or an order “On the organization of fire safety measures in an organization”.

Administrative documents it is advisable to prepare on one issue, or on related issues. An order can appoint either one responsible or several. At the same time, several responsible persons may be assigned general duties, or personal ones. In the practice of office work, organizations issue an order to appoint persons responsible for different areas of activity, if this is done as part of a general redistribution of duties.

In the case of appointing several responsible persons, it is advisable to indicate information about each in a separate paragraph or subparagraph of the order. Such a construction of the text, with the inclusion of enumerations, homogeneous members of the sentence, is one of the mandatory elements of the official business style of the language. As a rule, the listing available in the text is combined with a generalizing word.

Recall that the generalizing word denotes a more general concept in relation to what is indicated by homogeneous members of the sentence, in our case this is a list of responsible persons. The generalizing word is the same member of the sentence as the homogeneous members, and must agree with the homogeneous members of the sentence in the case, and must also be indicated in the plural if it is a noun.

As for the correct wording of the text of the order on the appointment of several responsible persons, the following options are possible:

1. After the command word “I ORDER”, an independent clause begins with a generalizing word - “Assign:”, and then the distribution of powers is indicated, which begins with the position and last name of the employee, for example:

I ORDER:

1. Assign:
   1. Head of Department 1 Petrov I.I. — responsible for fire safety in the main building;
   2. Labor protection engineer Sidorov P.A. — responsible person for interaction with representatives of the Ministry of Emergency Situations during scheduled and unscheduled inspections.

1. After the command word “I ORDER”, an independent clause begins with the words “Appoint responsible persons:” and then the distribution of powers is indicated, which begins with a functional / duty, for example:

I ORDER:

1. Appoint responsible persons:
   1. For fire safety in the main building - Head of Department 1 Petrov I.I.;
   2. For the evacuation of workers in the event of a fire in the main building - labor protection engineer Sidorov P.A.

Please note that in the text the position is preferably indicated before the last name, and in accordance with GOST R 7.0.97-2016 “System of standards for information, librarianship and publishing. Organizational and administrative documentation. Requirements for paperwork” in the “Text” attribute, the initials should be indicated after the official’s surname.

The presented options for the presentation of the text of the order are advisory. Each organization establishes the structure and content of internal administrative documents independently.

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In the course of organizing the work of an enterprise or organization, it becomes necessary to entrust the control of the performance of certain works to a specific employee and formalize this with an appropriate act. There is no specially established sample order for the appointment of responsible persons. Each enterprise has the opportunity to independently develop orders of this nature.

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Who assigns responsibility?

Persons regulating the functioning of labor activity in an enterprise or organization are appointed directly head or head of a separate structure. The draft administrative act is recruited by the secretary or personnel inspector. After the preparation of the draft document, the latter is transferred to the management or to the person authorized to sign such papers.

To appoint a responsible person means assign obligations to perform some tasks on subordinates, otherwise the head will be responsible for a certain area of ​​activity.

List of areas for which employees are responsible:

• office work;
• organization of education and training;
• Industrial Safety;
• the state of the territory;
• metrological verifications;
• Fire safety;
• production culture;
• ecology;
• material values;
• conducting an inventory;
• civil defense;
• maintenance of machine equipment;
• PC maintenance;
• conducting a special assessment of working conditions.
• other areas based on the activities of this organization.

The act of liability of persons, for example, for conducting briefings or for safe work performance lifting mechanisms or another direction has its own structure, which indicates:

1. Full name of the organization, including locality where the business is located.
2. An order to appoint a person responsible for any direction provides for the date and number of the document.
3. B indicates the purpose of issuing a regulatory document with references to regulatory documents.
4. The main content of the document.
5. Signature of the head and signatures of employees.

Each organization has its own rules.

How to make an order

The draft order on the appointment of responsible persons is prepared by the head or authorized person who is entrusted with these obligations. Before assigning duties to employees or a responsible person, it is necessary to clearly understand how to draw up a document correctly so that no points are missed.

Filling rules:

1. Initially, it should be foreseen that the order on the appointment of responsible persons must match the pattern specified in the regulation on office work.
2. The order to appoint a responsible person must first be worked out, that is, to study all the norms and rules of industrial safety and labor protection, ecology and other areas. Next, you need to analyze what areas employees should be responsible for.
3. The order on the appointment of the head of the unit is issued on the initiative CEO.
4. It is recommended to draw up an order on the appointment of employees, based on the types of responsibility assigned: full or limited, collective or individual.

Attention! The list of responsible persons of the organization can be issued by a separate order for the unit.

You can learn how to draw up an order to appoint a responsible employee or person from the ConsultantPlus system.

Order structure

A sample order for the appointment of responsible persons is not established by the standards, but it is recommended to draw it up, adhering to the form established by the rules of office work:

1. In the upper part, that is, in the header, you must write the name of the organization, as well as indicate the form of ownership.
2. Under the name of the organization, the topic is indicated, for example, this is an order to appoint a head for personnel work.
3. Further prescribed links to the main regulatory documents federal, regional or internal nature, according to which an administrative act is issued on the assignment of obligations.
4. After the introductory part, the essence of the document is stated, directions and persons who are responsible for their provision are prescribed.
5. The act is signed by the head of the department or the employer.
6. After the order is given for familiarization to the employees participating in the work.

The issuance of an administrative act does not cancel the briefings with managers.

The order on the appointment of employees has the same legal force as the order. But there is some difference between these two documents, namely, the order is narrow in nature, applied to a specific object or person, and the order on the appointment of a responsible person covers the main areas.

An example of an order of appointment

An example of an order to appoint a responsible person is proposed as follows:

The order to appoint the head of a new project, after signing by the general director, is registered in office work and is given for familiarization to the persons involved in its execution.

Important! When choosing responsible persons for labor protection, industrial or environmental safety, take into account the fact that the knowledge of managers was tested according to the relevant rules.

Useful video: a sample order for the appointment of a director

Regulatory documents, especially orders for the appointment of a person responsible for the safe performance of work, are checked by regulatory authorities and can serve to some extent as protection in the event of incidents or emergencies.

In this article, we will focus on the order to appoint a responsible person. We will learn how an order is issued to appoint a person responsible for maintenance, at the facility, for electrical facilities, and so on. We will find out why such a document is issued, in what terms it is necessary to make it, what features and nuances this order carries. At the end of our article, you can download a sample order on the appointment of responsible persons. And for starters, a brief terminological reference that will help the reader immediately understand the essence of the issue and carefully follow the course of our logical narrative.

Order on the appointment of a responsible person

In general, the order to appoint a responsible person should come from the head of the company, in strict accordance with the charter of this organization. Such documents include papers that determine the number and names of positions and requirements for them, a protocol that records new promotions or demotions in positions, and so on. The company's union should consider papers that relate to social benefits and working conditions. All these documents belong to the category of administrative documents. It is these documents that are responsible for the appointment of a responsible person when working, say, in some dangerous or difficult area.

When a certain responsible person is appointed, the company, as it were, assigns control over the work to him, so that the responsible person monitors the safety and correctness in the area of ​​\u200b\u200bhis authority

An order to appoint a responsible person is issued in the following situations:

• In the event that a new position implies work in the field of labor protection
• In the event that you need to create safe conditions work in all areas of the company
• In the case when an employee is needed who will be responsible for the electrical facilities in the company

How to draw up a form of order for the appointment of a responsible person?

Now we will focus on the form of the order for the appointment of a responsible person. Let's make a reservation right away that there are, on the part of the Legislation, some requirements that apply to the order on the appointment of a responsible person, so the company can create a form on its own, but it still must meet all the standards for processing such documents.

It is necessary that duplicate certificates be attached to the form of the order for the appointment of a responsible person, which will confirm the fact that the employee took a certain master class, education, training, and so on. Here you can also attach a list of duties of the responsible person, in which the employee must sign and sign. It must be remembered that the signature of the employee and the number of drawing up the document are very important. important document, for this is the evidence and guarantee that he is made aware of his occupation.

If we take the most popular types of orders for the appointment of a responsible person, then, naturally, the person who is obliged to monitor the correctness and legality of working conditions and safety “wins” here.

How to issue an order on the appointment of a responsible person?

We will immediately warn you that there is no, as such, a single form of an order to appoint a responsible person. But there are, as we have already mentioned, certain requirements that apply to such documents. In order to make it easier and more accessible for you to understand all the nuances and aspects of registration, we recommend that you download a sample order for the appointment of a responsible person, the link to which is located at the very end of our article.

So, what is required to be indicated in the order on the appointment of a responsible person? First, at the very top, we indicate the name of the company, the name of the document, the serial number and the date on which you make this order.

What follows is the narrative, that is, the main part of the order. You must clearly state why this order was created and its purpose. Do not forget to refer to any legal documents, for example, the Labor Code Russian Federation, the Charter of the company, the Tax Code of the Russian Federation and others.

Next, we write a part that is called - administrative. Here we clearly state that such and such an employee from such and such a date occupies such and such a position and is a responsible person for something. Also here you should write the name of the person who is the deputy of the responsible person in case he is temporarily absent.

After the order on the appointment of a responsible person is drawn up, the head of the organization redirects it to the personnel department so that specialists can familiarize all employees with it. Do not forget that it is not always possible to put any employee in a certain position as a responsible person. Very often (this applies to, say, extreme or life-threatening work), in order to become a responsible person, you need to have some kind of document on hand that will confirm that the employee has been trained, trained in this matter and may be competent in this topic. Otherwise, during the inspection by the labor protection authorities, violations may be identified that will entail fines and various sanctions.

Where else can you use the order to appoint a responsible person?

So, let's now take a closer look at the areas where the order to appoint a responsible person is in effect. Here are examples of several scopes of this document:

• Responsible for fire safety in the company
• Financially responsible employee of the company
• Responsible for labor protection
• Responsible for education received for promotion or job change
• Responsible for the safety of the company's material assets
• Responsible for the turnover of money transfers
• Responsible for work on hazardous areas and many other types of responsibility

Fulfillment of duties that are related to the safety of material assets, requires the execution of relevant documents at the enterprise. The employee who is responsible for the valuables also bears certain obligations for their safety. It should be noted that a document must be concluded between the employee of the enterprise and the management, which speaks of liability.

The enterprise can publish order, which refers to the appointment of certain persons or one employee as a person who is financially responsible. It should be noted that the "internal" order at the enterprise is not of a legal nature.

Such an agreement can only act as a confirmation that a particular employee or several employees are responsible for the safety of certain valuables and, in case of their shortage, are ready to bear responsibility.

It should be noted that liability is for a certain circle of employees. The list of these workers can be determined by studying the order issued by the head. Speaking about the labor function of each of these positions, the list may include:

1. Work that is associated with the receipt and execution of financial payments.
2. Interaction with inventory.
3. Storage and maintenance of valuables of material value.

Before a person begins to fulfill his functional duties, an inventory of the values ​​of the accountable type should be carried out.

In case of a shortage, the management of the enterprise has the right recover from wages employee the amount of damage. If the inventory of valuables is not completed, it will also become impossible to recover damages from the employee.

The most protected worker in this matter is staff member. If he causes harm to the enterprise, then he will be responsible only for the damage caused, which is direct. If a civil-law type agreement was concluded with the employee, then he is obliged to compensate for the losses. The head is responsible for all types of damage that have been caused to the enterprise.

Types of responsibility

Exists several major responsibilities. In this case, we are talking about:

1. Complete.
2. Individual.
3. Collective.
4. Limited.

Each of the above types of responsibility has its own characteristics and nuances. Let's try to understand them in more detail.

Complete

In the case of full liability, the employee compensates the company for the damage that was caused by him or through his fault. However, in this case, there are certain nuances. So, in order for the employee to be fully liable, he must be of legal age. He must also be in the state.

When imposing, it is necessary to prove that the person really interacted with material values ​​in accordance with his position. Simply put, the conclusion of the contract in this case is not enough.

Minors may also face the full penalty. In this case, it is necessary to prove that the person was under the influence of drugs or alcohol, which contributed to the fact that the enterprise was harmed.

Individual

Here there are no particular differences with the previous view. The peculiarity lies in the fact that the manager must create such conditions for the employee that would allow him to perform the functions assigned to him without any problems.

If damage has been done, the employee must be held accountable. A collective agreement cannot be concluded if an order was concluded on the individual liability of the employee.

Collective

Speaking about collective responsibility, the order implies an indication of a group of persons in it. This option is very often used on construction or repair sites. A group of persons acts as responsible in the matter of purchasing, storing, transporting, or performing any other interactions with material values.

When drawing up an order on collective cannot be included:

1. Employees with whom an individual contract has been concluded.
2. Those who are not employed full-time.
3. Personnel who are employed as loaders, watchmen, service personnel.
4. Persons undergoing practice.
5. Professionals who do not have work experience.

In the event that one of the participants in the collective agreement resigned or was fired (transferred to another department), then adjustments are made to the agreement. There is no need to create a new document in this case.

Limited

There is also limited liability. It should be noted that this species responsibility is one of the most common in enterprises of various forms of ownership. If there is a situation associated with damage to property, then the employee will be charged damage from wages.

At the same time, during the calculation, the average monthly salary of the employee is taken. In the absence of any other document on liability, the amount of compensation cannot be increased.

The completed order on the appointment of a financially responsible person looks like this:

The head of the enterprise can assign responsibility for the storage of goods and materials immediately to a group of persons. It is important that according to Art. 245 of the Labor Code of the Russian Federation, without a written agreement on full collective liability, which is concluded between the employer and all members of the team, the document cannot have legal force. A sample is shown below:

To appoint responsible persons in the conduct of office work (for example, for maintaining a time sheet), an order can be issued that also affects the group at once.

Speaking about the features, it should be noted that they are directly related to the very fact of damage, and its size. The wrongful actions of the offender are also taken into account. The connection between the damage and his behavior must be proven by the party that is the victim.

It should be noted that both actions of a person and inaction in certain situations can be considered illegal. Simply put, if an employee should have taken certain actions to prevent damage, but did not do this and, as a result, damage was caused, then he may also be liable.

In this case, a very simple example can be given. If a person whose functional duties included the process of organizing cargo transportation did not take any measures to avoid an increase in delivery times, and, as a result, the company suffered losses for a penalty or delay, then he may incur financial liability.

In this case, we are talking about limited liability. The damage must be charged against wages.

The causal relationship between action and inaction, as well as the consequences that have occurred, is interconnected. If it is not proven, then the illegal act will also not be considered. Speaking about guilt during the infliction of material damage, it can be expressed both in the form of intent, as well as through negligence.

Negligence is understood to mean that the act was carried out on the basis of the frivolity of a person or because of a negligent attitude to work. In some situations, the person who caused the damage has the right to prove that the situation did not occur through his fault. For example, here we are talking about a situation where an employee became a participant in causing material damage not of his own free will or completely by accident.

It should be noted that the procedure for engaging the parties employment contract liability of a material nature is possible only if all of the above conditions are not provided for by the Labor Code of the Russian Federation or federal legislation.

Conclusion

The financial responsibility of the employees of the enterprise plays an important role in the workflow. Economic benefits depend on it. That is why, from the first day of the employee's work, it is necessary to draw up an appropriate contract or order, which concerns liability in case of damages through his fault. If this is not done, then a situation may occur when damage is caused, but there will be no person responsible for indemnification. As a consequence, management will have to recoup the financial losses personally.

The organization in the course of its activities performs quite a lot of diverse tasks, for the implementation of each of them a certain responsible person who is competent in its implementation can be appointed. The official appointment is carried out on the basis of an order on the appointment of a responsible person, together with him, the job description, which describes the functionality imputed to it.

Responsible persons in the organization must be appointed on the basis of administrative documents, which include the order of the head, as well as a protocol with a decision on the need to introduce responsible persons, including the duties developed and approved on this occasion with instructions for their implementation. Documentation regarding working conditions and social guarantees should be reviewed by the trade union organization, if there is one at the enterprise.

The action of the order begins from the moment it is approved by the head or responsible person, or from a certain time, which can be established by a certain administrative document. After registration, the order must be brought to the attention of employees - this can be done both for all employees and for a narrow circle. IN without fail the responsible person appointed by this document must familiarize himself with the appointment and put his signature.

If necessary, a copy of such an administrative document can be sent to state and regulatory authorities, as well as to subordinate staff structures and branches of the organization. Also, if necessary, a power of attorney can be issued to this employee. legal entity, including an agreement on liability, an agreement on non-disclosure of trade secrets, etc.

Scope of the order

The order to appoint a responsible person can be used quite widely in solving the operational and economic affairs of an organization, it is most often used in the following cases:

• Carrying out retraining and advanced training of employees.
• When appointing a person responsible for labor protection.
• To appoint a safety officer.
• To determine the persons responsible for fire safety.
• To control the circulation of especially valuable things.
• When appointing a responsible officer for the safety of personal data.
• Appointment of a person responsible for electrical facilities.
• To carry out certain work.
• To appoint a financially responsible person.
• To ensure safety when using sources of increased danger.
• To define each area of ​​responsibility.

By means of administrative documentation, it is possible to determine the responsible person (or circle of persons) for certain labor duties or a certain area. This measure allows you to streamline work processes in the organization, as well as control the implementation of these tasks. In addition, some areas of the organization's activities are required to have responsible persons in accordance with legislative norms, for example, labor protection, fire safety, and safety.

How to draw up an order for the appointment of responsible persons

This document does not have a special unified form, however, when compiling it, one should adhere to a certain structure and reflect in it all the necessary and important information. To draw up an order, the official letterhead of the organization is used, it indicates the name of the organization and document (“Order”), the date of its compilation and the next registration number.

The ascertaining part should contain the reasons for issuing the document, with references to regulations and legislation. In the administrative part, it is necessary to indicate information about which person will be entrusted with the performance of certain duties, or who replaces the current responsible person in case of his absence. After that, the order is endorsed by the head of the organization, then the personnel department carries it out.

It should be noted that in certain cases, in order to appoint an employee responsible, it is necessary that he has special certificates confirming that he has special knowledge in the required area. For example, a certificate of completion of fire safety, electrical safety training may be required, or he is familiar with the specifics and conditions of work in chemical or hazardous industries, etc.